Executive Assistant to the President & CEO

At Irvine Public Schools Foundation (IPSF) https://ipsf.net/, we believe that every student deserves an educational experience complete with access to music, arts, and science programs, both during the school day and outside of the classroom. With community support and investment, together we can provide opportunities for our children that will help foster the next generation of thinkers, innovators, and creators.

The Opportunity

IPSF is seeking a highly organized and professional Executive Assistant to provide high-level administrative support to the President & CEO and Chief Impact Officer. This role is ideal for someone who thrives in a fast-paced environment, exercises sound judgment and discretion, and enjoys supporting executive leadership, Board and donor relations, special events, and day-to-day office operations.

What You’ll Do:

·         Provide high-level administrative support to the CEO and CIO, including calendars, meetings, travel, communications, and presentation              materials.
·         Support Board and key stakeholder communications, meetings, materials, and follow-up.
·         Assist with donor relations activities, stewardship tracking, special events, programs, and special projects.
·         Help manage office operations, vendors, supplies, records, and other administrative needs.
·         Handle confidential information with discretion and ensure timely follow-through on executive and organizational priorities.
 

What We’re Looking For:

·         Excellent organizational, time management, and communication skills with strong attention to detail.
·         Sound judgment, professionalism, discretion, and the ability to manage confidential or sensitive information.
·         Ability to manage multiple priorities and work effectively with executive leadership, Board members, donors, staff, and external             stakeholders.
·         Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
·         Bachelor's degree and a minimum of three years of executive-level administrative support experience required; event planning and         donor and/or Board relations experience highly preferred.
 

Position Details:

Full-time, exempt | Salary range: $75,000-$81,000, depending on qualifications and experience | Irvine, CA. Typical schedule is Monday through Friday within normal office hours of 8:30 a.m. to 5:00 p.m., with occasional evening or weekend events. IPSF currently operates on a hybrid schedule with two in-office collaboration days and three remote workdays.

To Apply:

Interested candidates are invited to submit a resume and cover letter through CareerPlug.

Irvine Public Schools Foundation is an Equal Opportunity Employer. IPSF considers qualified applicants without regard to any characteristic protected by applicable federal, California, or local law. Reasonable accommodations are available to qualified applicants with disabilities during the application and hiring process.